Job Overview

Under the supervision of the Administrative and Financial Manager, you will work on the head office entities and be responsible for the following tasks:

Key responsibilities

Accounts Payable:

• Assist operational teams in entering expense commitments via the Coupa tool, ensuring accurate analytical allocation of purchase orders.

• Ensure the integration of invoices received through the OCR scanning tool, maintaining the quality, reliability, and completeness of the processed data.

• Match invoices with commitments previously validated by operational teams.

• Participate in the structuring and optimization of invoicing processes, in close collaboration with suppliers and internal stakeholders.

• Actively contribute to the clearing of supplier accounts to ensure the reliability and accuracy of accounts payable.

• Coordinate bi-monthly payment campaigns.

Month-End Closings & Audits:

• Ensure the reliability, completeness, and compliance of the head office entities' accounts, in collaboration with the external accounting firm and internal teams.

• Review bank reconciliations prepared by the external accounting firm, analyze discrepancies (direct debits, transfers, cheques), and ensure the clearing of suspense accounts and aged balances.

• Participate in the annual audits of the concerned entities and ensure smooth communication with statutory auditors.

Internal Control:

• Ensure compliance with procedures for supplier creation and updating of bank details, making sure all necessary checks are properly carried out.

Cross-functional Collaboration:

• Act as a liaison for the accounting coordinator of the Retail France, Retail Monaco, and Workshop entities, and promote synergy on shared matters.

Required qualifications and skills

• Education level: Associate’s degree (BTS or equivalent) in Accounting.

• A minimum of 5 years of successful experience in a similar position.

• Known for your thoroughness, methodical approach, and strong professional ethics.

• Organized and proactive, with the ability to manage priorities and handle urgent tasks efficiently.

• Proficient in IT tools, especially Excel (pivot tables, advanced formulas), and comfortable working in an international and demanding environment.

• Strong analytical thinking, excellent writing and interpersonal skills.

• Enjoy working as part of a team and promote effective, constructive communication.